Institutional Proposal Status

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Institutional Proposal Status

Proposal Status Lookup

Proposal Status Maintenance Document

The Institutional Proposal Status maintenance document is used to establish and maintain numeric codes and textual description values which are stored in database tables. This data serves as reference information that is made available for display and selection in various areas of the system, including other e-docs.

Existing Value Modification: Existing values can be edited as long as the description is synonymous with the original term. You can add new values. You should not delete existing values.

Document Layout

Figure 941 Institutional Proposal Status Maintenance Document Example Layout

Edit Institutional Proposal Status Section

The Edit Institutional Proposal Status section of the Institutional Proposal Status maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

Table 612 Institutional Proposal Status Maintenance Document - Edit Institutional Proposal Status Section Field Descriptions

Field	Description
Proposal Status Code	Enter a numeric value to uniquely identify this proposal state in the system.
Description	Enter a textual, familiar name for the state. Existing values from the base KC data set are: • Pending: The proposal has been submitted, but the sponsor has not made a funding decision • Funded: An award is complete; the proposal is funded • Rejected: The proposal was not funded by the sponsor • Deactivated: Defined by your institution; generally defined as a proposal that is pending but for which there is no funding decision and no notice of rejection after a specific amount of time • Withdrawn: The researcher has withdrawn the proposal. • Do Not Use – Revision Requested: A revision to the proposal is has been requested; a new Institutional Proposal document will be created; this Institutional Proposal document is should not be used. • Held for Funds Availability: Your institution is holding the proposal because the sponsor ran out of funds. Void: This institutional proposal was created in error.

Field

Description

Proposal Status Code

Enter a numeric value to uniquely identify this proposal state in the system.

Description

Enter a textual, familiar name for the state. Existing values from the base KC data set are:

• Pending: The proposal has been submitted, but the sponsor has not made a funding decision

• Funded: An award is complete; the proposal is funded

• Rejected: The proposal was not funded by the sponsor

• Deactivated: Defined by your institution; generally defined as a proposal that is pending but for which there is no funding decision and no notice of rejection after a specific amount of time

• Withdrawn: The researcher has withdrawn the proposal.

• Do Not Use – Revision Requested: A revision to the proposal is has been requested; a new Institutional Proposal document will be created; this Institutional Proposal document is should not be used.

• Held for Funds Availability: Your institution is holding the proposal because the sponsor ran out of funds.

Void: This institutional proposal was created in error.

Examples

Figure 942 Institutional Proposal Status Maintenance Document Example Values

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

Table 613 Links to Common Maintenance Document Component Instructions

Common Maintenance E-Doc Component	Cross-Reference Links To Usage Instructions
Document Header	For more information, see “Header Area” on page 99 in E-Doc Fundamentals.
Document Overview Section	For more information, see “Document Overview” on page 103 in Common E-Doc Tabbed Sections.
Notes and Attachments Section	For more information, see “Notes and Attachments” on page 104 in Common E-Doc Tabbed Sections.
Ad Hoc Recipients Section	For more information, see “Ad Hoc Recipients” on page 106 in Common E-Doc Tabbed Sections.
Route Log Section	For more information, see “Route Log” on page 107 in Common E-Doc Tabbed Sections.
Action Buttons	For more information, see “Action Buttons” on page 81 in Selection, Entry and Action Tools.

Process

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” on page 129 in the Overview section.