Procedure
1. Department – End of day, close your credit card terminal. Refer to bank manual for detailed procedures.
Your credit card terminal must be closed
daily. The transaction approval is only
guaranteed for limited time. Failure to
close daily may result in the loss of the revenue.
1.1 Run Detail Transaction Listing. Verify transactions.
1.2 Run Batch Close by Credit Card Type Report
Once the credit card terminal is closed,
your Miscellaneous Receipt must match your credit card batch close report. Correcting transactions must be posted in
your new credit card batch/Miscellaneous Receipt.
2. Department - To record credit card receipts in MAP, prepare Miscellaneous Receipt (see procedure CM001 How to Prepare a Miscellaneous Receipt to Record Revenue/Expenditure Reductions).
3. Department – Prepare Departmental Revenue Credit Card Activity Report as follows:
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Field Name |
R/O/C |
Description |
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Miscellaneous Receipt (MR) # |
R |
Enter the Miscellaneous Receipt number used to record credit card sales. |
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Department Name |
R |
Enter your department name |
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Deposit Loc # |
R |
Enter your credit card deposit location number as follows:
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Batach Close Date |
R |
Enter the date of your credit card batch close. Format is MMDD. |
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Totals by Card Type |
R |
Enter amount of credit card transactions by card type. |
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Grand Total |
R |
Sum Totals by Card Type. |
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Batch Close Total |
R |
Enter grand total amount of your credit card batch close. |
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MR Total Receipt Amount |
R |
Enter the Receipt Amount from the Miscellaneous Receipt used to record credit card sales. |
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Cashier Signature |
R |
Perpson preparing form must sign, enter their phone number and date the form. |
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Supervisor Signature |
O |
If required by EBO, supervisor must sign, enter their phone number and date the form. |
4. Department – Send the original Miscellaneous Receipt and Departmental Revenue Credit Card Actvity Report to department responsible for keying your revenue into MAPAR. If Cash Management keys your receipts, then forward documents to WVU Research & Tax Accounting/Cash Management, PO Box 6001, Morgantown, WV 26506-6001 ATTN: Regina Compton or fax 293-6856 Retain copy for your file
5. You have completed this task.
You have completed Credit Card Receipts End-of-Day Balancing.
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