How to Get Setup for E-Commerce Credit Card Transactions

Purpose

The purpose of this procedure is to insure that any department wanting to accept credit card as a method of payment for E-Commerce transactions knows the process for getting set up and is in compliance with State Code. This procedure covers the steps required for a department to have the capability to accept credit cards for WVU E-Commerce transactions. E-Commerce credit card transactions are defined as those credit card sales that transpire over the internet. WVU Research & Tax Accounting's Unit of Cash Management acts as the liaison between the departments and the WV State Treasurer's Office (STO) in this process.

Trigger

Desire to accept E-Commerce credit card transactions.

Prerequisites

• State Contract related to Credit Cards

• WV State Code 12-3A-6: Receipting of Electronic Commerce Purchases

Menu Path

• This is a non-MAP procedure.

Helpful Hints

If you need assistance, please contact the WVU Help Desk

• 304-293-4444

• oithelp@mail.wvu.edu

Procedure

1. Department - Contact WVU Research & Tax Accounting's Unit of Cash Management to express interest in accepting credit cards as a method of payment for State revenue.

2. Cash Management - Review with the department the procedures and costs related to accepting credit card payments.

2.1 Procedures: Credit card payments must be recorded on a separate Miscellaneous Receipt.

2.2 Costs: Monthly surcharge for each credit card payment transaction + $0.25 per transaction fee.

2.3 Costs: Department may contract with a third party to build or enhance their web site to allow E-Commerce Sales

3. Cash Management - If department decides to pursue credit cards as a method of payment, then send to department the E-Commerce application.

4. Department - Complete E-Commerce application and forward it to WVU Research & Tax Accounting/Cash Management, PO Box 6001, Morgantown, WV 26506-6001, ATTN: Cathy Sampey Barber

5. Cash Management - Review application and forward it to WV State Treasurer's Office for approval and TID numbers.

6. WV State Treasurer's Office - Review and approve application. Send approved application to WVU Research & Tax Accounting/Cash Management.

7. Cash Manangement - Forwards copy of approved application to department. Maintains files on same.

8. Department- Works with internal staff or third party vendor to build or enhance web site.

9. You have completed this task.

Result

You are setup for E-commerce Credit Card processing.

Comments

None.