Distribution

 

 Maint. Doc. Label:  Osp Distribution

The Distribution maintenance document is used to establish and maintain numeric codes and textual description values which are stored in database tables.  This data serves as reference information that is made available for display and selection in various areas of the system, including other e-docs.  The Office of Sponsored Projects (OSP) designates which documents you must forward to the OSP and which documents you must retain in the OSP award file for future use.  Documents retained for future use in the OSP award file include submitted invoices and/or financial reports sent to the sponsor.  For example, when the OSP sends a financial report to the sponsor, the OSP decides which documents to retain as a hard copy.  OSP may choose to retain a hard copy of the report, the report and letter, or some other combination.

Modification Of Existing Values:  You may modify any of the existing values. Changing values will be reflected in all of the templates that are already defined.

Document Layout

Figure 970 Distribution Maintenance Document Example Layout

Edit Distribution Section

The Edit Distribution section of the Distribution maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

Table 640 Distribution Maintenance Document - Edit Distribution Section Field Descriptions

Field	Description
Osp Distribution Code	Required.  Enter a numeric value to uniquely identify the OSP distribution type.
Description	Required.  Enter a textual name for the OSP distribution type.

Examples

Figure 971 Distribution Maintenance Document Example Values

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

Table 641 Links to Common Maintenance Document Component Instructions

Common Maintenance E-Doc Component	Cross-Reference Links To Usage Instructions
Document Header	For more information, see “Header Area” on page 99 in E-Doc Fundamentals.
Document Overview Section	For more information, see “Document Overview” on page 103 in Common E-Doc Tabbed Sections.
Notes and Attachments Section	For more information, see “Notes and Attachments” on page 104 in Common E-Doc Tabbed Sections.
Ad Hoc Recipients Section	For more information, see “Ad Hoc Recipients” on page 106 in Common E-Doc Tabbed Sections.
Route Log Section	For more information, see “Route Log” on page 107 in Common E-Doc Tabbed Sections.
Action Buttons	For more information, see  “Action Buttons” on page 81 in Selection, Entry and Action Tools.

Process

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” on page 129 in the Overview section.