SubAward
The Subward document is the master record for a subcontract. It contains detailed information including a complete history of changes made to subaward from the time of notice through closeout. Administrators enter and maintain information pertinent to the subaward in the Subaward document.
Document Layout
The Subaward document is comprised of a header area, three tabbed pages (Subaward, Subaward Actions, and Medusa) each of which contain expandable, tabbed sections/subsections, and an action button area.
Figure 331 Subaward Document – Subaward E-Doc Header
- For more information about e-doc component features that are common to all e-docs, see E-Doc Topology in E-Doc Fundamentals.
Pages
The Subaward document is comprised of three tabbed pages. There are seven fields that are required to be completed before the Subaward document can be saved. The remaining pages are arranged in the order of completion from left to right.
Pages |
Description |
|---|---|
Key identifying information about the subaward document. |
|
Subaward data validation, print, ad hoc recipients, and routing. |
|
A hierarchical view of WVU+kc e-docs and a point-of-entry for them. Shows the relationship between the Subaward document and Award document and allows users to navigate between them. |
Table 125 Subaward Document – Subaward Page Descriptions
Roles and Responsibilities
The Award Maintainer (OSP Administrator) is responsible for creating, modifying, deleting, and/or viewing Subawards; maintaining a list of one or more approved Subawards for an existing Award; and for documenting the Organization Name and Amount for a Subaward.
- The ability to create a new Subaward or open an existing Subaward document is only available to OSP Administrators.
Creating a New Subaward Document or Open an Existing Subaward
Create a New Subaward Document
To create a new WVU+kc Subaward document:
- Central Admin menu » Post-Award menu group » Subawards
- For more information about creating a new document, see Initiating a Document in Common E-Doc Procedures.
Access an Existing Subaward Document
To open an existing WVU+kc Subward document:
- Central Admin menu » Post-Award menu group » Subawards
search - Action List
screen » Document Id column » Document Id link - Doc Search
screen » Search Results table » Document Id column » link
- For more information about accessing existing documents using the global doc search button, see Doc Search in the User Interface Orientation section.
- For more information about accessing existing documents using the global action list button, see Action List in the User Interface Orientation section.
To Initiate a Subaward Document
- Enter a name for the document in the Description field of the Document Overview section.
- In the Funding Source section, use the lookup icon to select a funding source in the Award Number field. Click the add
button to add the selected funding source as a numbered line item in the table row below. - Complete the fields within the Subaward section of of the Subaward page.
- Click the save
button at the bottom, center of the page. A confirmation message will appear in the notification area at the top, left of the page to indicate a successful save of the document. The Document ID: Status field in the header area will display a unique number and SAVED as the status.
- For additional information about search for, initiating, saving, modifying, and submitting e-docs, see the Common E-Doc Procedures section.