Subaward Id

Required. System-generated number that uniquely identifies the Subaward document sequentially.

Version

Read Only. System-generated sequential numeric value indicating how many times the document has been edited.

Start Date

Optional. Date the project will start. Click the calendar icon to select or type the date in MM/DD/YYYY format.

Subaward Type

Required. The select the payment types from the drop-down menu options:

• Cost Reimbursable: The subcontractor’s costs will be reimbursed against actual expenditures up to a predetermined ceiling amount.
• Fixed Price: The subcontractor will be paid a fixed price for producing a product, regardless of actual expenditures.

Expenditure Type

Required. Indicate the expenditure type for the subaward (A, B, C, etc.) by typing within the text box.

POETA Number

Optional. The funding string for the project. Type the number into the text box in Map Project Number.Task.MAP Award Number format.

Title

Optional. Title of the project. Type within the text box to enter text as necessary.

Archive Location

Optional. Enter the name of the folder, drive, and/or directory where related documents and electronic files are stored.

DA/Org

Optional The departmental account under which the project is set up. Enter text into the box as necessary.

Comments

Optional. Additional comments related to the Subaward document. Click within the text box and type information as needed.

OSP Number

Required. Enter the unique OSP number assigned to the award under which this subaward is being established.

Subrecipient

Required. The name of the subrecipient organization. Click the search icon to search for and return the value of the organization.

End Date

Optional. The date the project will end. Click the calendar icon to select or type the date in MM/DD/YYYY format.

Subaward Number

Optional. The unique number assigned to the subcontract. Click within the text box and type information as needed.

Subcontract Amount

Required. The amount awarded to the subcontractor. Click within the text box and type the amount.

Purchase Order Id

Optional. The Purchase Order number issued from WVU Procurement. Click within the text box and type the number.

Status

Optional. Select the status from the drop-down menu options:

• Active: The subaward is fully executed.
• Archive: The subaward is closed and has been placed in archival storage.
• Closed: A subaward where the closeout process is complete. No further activity on the subaward is anticipated.
• Inactive: Non-executable Subaward such as duplicate entries.
• Void: The Subaward document was created in error and will not be used.

Closeout Date

Optional. Click the calendar icon to select or type the date in MM/DD/YYYY format.