State

 

The State administration maintenance document is used to establish and maintain numeric codes and textual description values which are stored in database tables.  This data serves as reference information that is made available for display and selection in various areas of the system, including other e-docs.  These define the U.S. Postal Service codes used to identify states within the United States of America.

Document Layout

Figure 1178 State Administration Maintenance Document Example Layout

Edit States Section

The Edit States section of the State administration maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

Table 824 State Administration Maintenance Document - Edit States Section Field Descriptions

Field	Description
Country Code	Required.  A unique identifying code assigned to the country of which this state is a part, this is an abbreviation or acronym for the country of the world.  Type the value if known in the box, otherwise, search for and select it and populate the box automatically by using either the lookup or direct inquiry functions.
State Abbreviation	Required.  The U.S.A. State abbreviation (2 capital letters).
State Name	Required.  Enter the textual name of the state, capitalizing the first letter.
Active Indicator	Click within the checkbox to select and activate this state code in the KC system.  A check mark appears within the checkbox to indicate the item is selected.  Click within the checkbox again to clear the mark and deselect the item to make it inactive.

Examples

Figure 1179 State Administration Maintenance Document Example Values

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

Table 825 Links to Common Maintenance Document Component Instructions

Common Maintenance E-Doc Component	Cross-Reference Links To Usage Instructions
Document Header	For more information, see “Header Area” on page 99 in E-Doc Fundamentals.
Document Overview Section	For more information, see “Document Overview” on page 103 in Common E-Doc Tabbed Sections.
Notes and Attachments Section	For more information, see “Notes and Attachments” on page 104 in Common E-Doc Tabbed Sections.
Ad Hoc Recipients Section	For more information, see “Ad Hoc Recipients” on page 106 in Common E-Doc Tabbed Sections.
Route Log Section	For more information, see “Route Log” on page 107 in Common E-Doc Tabbed Sections.
Action Buttons	For more information, see  “Action Buttons” on page 81 in Selection, Entry and Action Tools.

Process

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” on page 129 in the Overview section.