Valid Cost Element Job Code

 

Lookup Screen Label:  Valid Ce Job Codes Lookup

The Valid Cost Element Job Code maintenance document is used to establish and maintain numeric codes and textual description values which are stored in database tables.  This data serves as reference information that is made available for display and selection in various areas of the system, including other e-docs.  Use the Valid Cost Element Job Code screen to look up, create, and update Valid Cost Element Job Code combinations.  The Valid Cost Element Job Code screen displays valid combinations of Cost Elements and Job Codes.  This combination feature of Cost Element and Job Code allows your institution to restrict certain cost elements (also called budget categories or object codes) to valid job codes (positions).  For example, this combination feature would not allow you to budget a person with a faculty member job code to an administrative staff object code.  This ensures the use of the proper fringe benefit rates with personnel line items.

KC uses the terms Object Code, Cost Element, and Budget Category interchangeably.

Lookup Screen Layout

Figure 841 Valid Cost Element Job Code Maintenance Document Example Layout

Valid Ce Job Codes Lookup

Table 519 Valid Cost Element Job Code Maintenance Document – Search Result Table Section Field Descriptions

Field	Description
Cost Element	Required.  Cost Element is also called an Object Code or Budget Category in KC. Enter the Cost Element.  You can confirm the Cost Element you enter by clicking .  If you do not know the Cost Element, click  to find and select one.
Job Code	Required.  Enter the Job Code.  You can confirm the Job Code you enter by clicking .  If you do not know the Job Code, click to find and select one.

Examples

Figure 842 Valid Cost Element Job Code Maintenance Document Example Value

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

Table 520 Links to Common Maintenance Document Component Instructions

Common Maintenance E-Doc Component	Cross-Reference Links To Usage Instructions
Document Header	For more information, see “Header Area” on page 99 in E-Doc Fundamentals.
Document Overview Section	For more information, see “Document Overview” on page 103 in Common E-Doc Tabbed Sections.
Notes and Attachments Section	For more information, see “Notes and Attachments” on page 104 in Common E-Doc Tabbed Sections.
Ad Hoc Recipients Section	For more information, see “Ad Hoc Recipients” on page 106 in Common E-Doc Tabbed Sections.
Route Log Section	For more information, see “Route Log” on page 107 in Common E-Doc Tabbed Sections.
Action Buttons	For more information, see  “Action Buttons” on page 81 in Selection, Entry and Action Tools.

Process

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” on page 129 in the Overview section.