Institutional Proposal Number

Read Only. System-generated, sequential number identifying the Institutional Proposal document.

Fiscal Month/Year

Read Only. The fiscal month and year that the Proposal Development document or Proposal Log document was created.

• WVU’s fiscal year runs July-June, so 1/2013 would indicate that the proposal was submitted in July 2013.

Award ID

Optional. Unique identifier for the Award to which the Institutional Proposal document is tied. Enter the Award ID into the text box by clicking the search icon to search.

Project Status

Required. The type of submission. To select a Proposal Type, click the drop-down menu and select from the Proposal Type options:

• New: A new proposal.
• Resubmission: A resubmission of a previously-submitted proposal.
• Renewal: A renewal of a previously-submitted proposal.
• Continuation: A continuation of a previously-approved proposal.
• Revision: A revision to a previous proposal.
• Task Order: An order for services against an existing contract or agreement.

Initial Contract Admin

Read only. The name of the Initial Contract Administrator is auto-populated by WVU+kc with the name of the OSP administrator for the award created from the Proposal Development or Proposal Log document.

Updated By

Read only. The user name of the last user to update the Institutional Proposal document.

OSP Number

Required. The OSP number assigned to the proposal. OSP numbers represent the fiscal year the proposal was submitted and the sequential number for the proposal. For example, OSP #13-678 would be the 678th proposal submitted in fiscal year 2013.

Principal Investigator % Effort

Optional. The level of effort the PI will be contributing to the project.

Project Title

Required. The title of the project. Enter the title by clicking within the text box or by clicking on the add note icon to view/edit/paste text in a new browser window and clicking to add the text to the Institutional Proposal.

Institutional Proposal Version

Read only. The Institutional Proposal version number. WVU+kc increments this number each time the Institutional Proposal is edited and saved.

Created from Prop Log

Read only. The Proposal Log number from which the Institutional Proposal was created.

Status

Required. The status of the Institutional Proposal. To select a status, click the drop-down menu and select from the options:

• Pending: The proposal has been submitted but the sponsor has not made a funding decision.
• Funded: The proposal is funded and an award is complete.
• Rejected: The proposal was not funded by the sponsor.
• Deactivated: Generally defined as a proposal that is pending but for which there is no funding decision and no notice of rejection after a specific amount of time.
• Withdrawn: The researcher has withdrawn the proposal.
• Do Not Use-Revision Requested: A revision to the proposal has been requested which will result in a new Institutional Proposal document being created.
• Held for Funds Availability: WVU is holding the proposal because the sponsor ran out of funds.
• Void: The Institutional Proposal was created in error.
• Task Order: An order for services against an existing contract or agreement.

• The status of Funded cannot be selected. WVU+kc automatically sets the status to Funded when an Award is linked with an Institutional Proposal.

Activity Type

Required. WVU’s function for this proposal, based on OMB Circular A-21. Select the Activity Type by clicking on the drop-down menu of options:

• Research: Research and development activities that are separately budgeted and accounted for. 
• Instruction: Teaching and training activities.
• Public Service: Community service programs that benefit the public.
• Clinical Trial: Health study to test a new drug or invasive medical device on human subjects.
• Other: Programs and projects financed by federal and non-federal agencies and organizations which involve the performance of work other than instruction and organized research.

Proposal Created Date

Read Only. The date the Institutional Proposal was created.

Last Updated

Read Only. The last date and time the Institutional Proposal document was updated.

Level of Review

Required. The review given to the proposal by OSP staff. Select the level from the drop-down  menu options:

• Full: Proposal received at least five working days prior to the agency deadline, reviewed fully, and revised as needed.
• Partial: Proposal received less than five working days prior to the agency deadline, reviewed and revised if time allowed.
• None: Proposal received less than five working days prior to the agency deadline.  OSP had no time to review and revise as needed.  Submitted as is.

Short Title

Optional. The short title of the project.