Notification Id

This is a unique numeric value that is automatically assigned by the KC system upon creation of a new Notification maintenance document record.

Module Code

Required.  Select the applicable functional module from the list.    Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.  Type the suspected value in the box and click the direct inquiry icon or click the lookup icon to search for and return the value to populate the box automatically.

Action Code

Required.  A numeric value that indicates the type of notification action that is to be associated with this notification record.  This is the “notify when” action that prompts a programmed notification.

Description

Required.  This is what the action that needs notifications sent is commonly referred to as.  Enter a textual name of the notification type as it is to be commonly referred (for example, Withdraw Event).  Click within the text box (or press the tab key from a previous field) to reposition the cursor so that it is within the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

Subject

Specify the content of the e-mail subject line field using text, markup, and/or defined data replacement parameters (a bracketed variable to display the unique document number (ID) to establish the subject line of messages sent to both the Action List and E-Mail inbox of end user recipients.

Message

This is the body of the notification.  Type or paste code and text to specify the message content and look.  Also accepted are variables (parameters for inclusion of dynamic content) enclosed within brackets using uppercased letters and underscores, and standard HTML tag formatting for links, line breaks, etc. For example:

Click the expand text  icon to display a pop-up window with an expanded text entry area if you want more screen real estate to type in, and then click the continue button to close the window and return. 

Prompt User

Select if you want to be prompted by the KC system before sending the notification to the user (recipient) when the notification is set to be generated and sent. Click within the checkbox to select the item.  A check mark appears within the checkbox to indicate the item is selected.  Click within the checkbox again to clear the mark and deselect the item.  The ‘No’ setting (unchecked) indicates that the user provoking the action is not alerted prior to the notification being sent, and the selected setting will alert the action-provoking user prior to sending the notification (allowing for modification of subject & message prior to delivery).

System Generated

Select if you want this notification to be generated automatically by the KC system.  Click within the checkbox to select the item.  A check mark appears within the checkbox to indicate the item is selected.  Click within the checkbox again to clear the mark and deselect the item.

Active

Check to  indicate this record is on and currently being used in the system.  Uncheck to disable current availability for system use – which still makes this record available for future activation.  Click within the checkbox to select the item.  A check mark appears within the checkbox to indicate the item is selected.  Click within the checkbox again to clear the mark and deselect the item.

Role

Required.  Select the desired option from the pre-populated list to specify a new notification recipient role.  Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.

To or CC

Required.  Select either one of the two available options for the type of notification delivery. CC is short for Carbon Copy.  Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.

add/delete buttons

After you’ve made your selections in the preceding two required fields, click the add  button to add the recipient.  As a result, your selection is displayed in an expandable/collapsible subsection below the “New” selection area, and a [delete]  button appears, which allows you to remove a previously-added recipient.

Document Header

  For more information, see “Header Area” on page 99 in E-Doc Fundamentals.

Document Overview Section

  For more information, see “Document Overview” on page 103 in Common E-Doc Tabbed Sections.

Notes and Attachments Section

  For more information, see “Notes and Attachments” on page 104 in Common E-Doc Tabbed Sections.

Ad Hoc Recipients Section

  For more information, see “Ad Hoc Recipients” on page 106 in Common E-Doc Tabbed Sections.

Route Log Section

  For more information, see “Route Log” on page 107 in Common E-Doc Tabbed Sections.

Action Buttons

  For more information, see  “Action Buttons” on page 81 in Selection, Entry and Action Tools.